We are committed to respecting your privacy and committed to protecting your personal data.
This policy together with our ‘Terms and Conditions‘ sets out the privacy practices for RJL Property Group online services. In this policy we state how we process personal data collected about you (collected via your interactions with our online content, such as contact forms and tools, and/or provide directly by you).
Our website and services may contain links to other independent websites. These sites may ask you to provide information to them. Please be aware that such requests and information provided is not under our control, and we are not responsible for the privacy practices of those other sites. We encourage you to be aware when you leave our website (RJLpropertygroup.com) to read the privacy statement of each and every website that you enter.
For the purpose of the Data Protection Act 1998 and General Data Protection Regulation EU 2016/679, the data controller is RJL Properties Limited, a company registered in England under the company number 10287963, whose registered address is: Office 4, Sudbury Stables, Sudbury Road, Downham, Essex, United Kingdom, CM11 1LB.
RJL Properties Limited may change this policy from time to time by updating this page. You should check this page from time to time to ensure you are happy with any changes.
INFORMATION COLLECTED AND USE
When you access our website (https://RJLpropertygroup.com) and/or register your interest in the use of our services, RJL Properties Limited and any other third-parties who host, maintain or support our delivery of services may collect personal and technical information about you.
The personal information we collect from you will typically include the following:
Where we need to collect personal data by law (for example, to meet our obligations to prevent fraud and money laundering) or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to a) perform the existing contract and/or services as requested, b) enter in a contract and/or services as requested. In this case, we may have to cancel a contract or service you have with us, but we will notify you if this is the case at the time.
RJL Properties Limited will only process your information in pursuance of our legitimate interest if we receive any requests related to, for example, a product or service, a call-back, or specific marketing materials; we will use your personal information to fulfil your request.
The legal grounds under data protection legislation for processing your personal data are as follows:
We will hold and use personal information about you in the following ways:
We will retain your personal data for different periods depending on the service you have chosen to use us for, which may be a longer period than that for which we need to hold your data to provide those services, i.e. where we are under regulatory or statutory duties to hold your data for a longer period or need to retain it in the event of a legal claim or complaint.
We will pass your details to the following organisations (our “data processors”) who carry out certain activities on our behalf as part of us providing our services: payment service providers, property management agents, credit reference and fraud prevention agencies, cloud computing host providers, technical support service providers, advertising networks services, email marketing services, financial services, business partners, sub-contractors, services, etc.
We will also pass your details where necessary to your property solicitors and those of the other party to your transaction. We will also disclose your personal information to third parties:
We will not share your information with third parties for marketing purposes without first obtaining your prior consent.
We are committed to ensuring that your information is secure. Your data is held on secure servers within the European Economic Area (“EEA”) with all the necessary technological and operation measures put in place to safeguard it from unauthorised access. Where possible any identifiable information will be encrypted or minimised.
Whereas cases of your data being held out of the EEA, we have taken all the necessary steps to ensure that the data processor is aware of the General Data Protection Regulation EU 2016/679 to ensure compliance with our obligations under these regulations, to keep personal data up to date and secure.
All information collected via our website is stored and encrypted (using SSL technology) on our secure servers. We are continuously auditing our website’s performance and security, to prevent any downfalls which may put at risk the website’s security and data collected. If you have any reasons to believe that our website is not performing at its best in securing your data, please get in touch via contact@RJLpropertygroup.com
If we have given you a username and password which enables you to access certain parts of your data on our systems, you are responsible for keeping it confidential. Please do not share it with anyone.
The data that we collect from you may be stored and processed by staff operating inside and outside the EEA, who work for us or for one of our suppliers. Such staff may be engaged in the fulfilment of the contract and/or services to you. RJL Properties Limited has taken all the necessary steps to ensure that your data is treated securely and in accordance with this policy and the new General Data Protection Regulation EU 2016/679.
We undertake business and website audits which enable us to further develop our strict procedures and security features to prevent unauthorised access.
You have a right to request a copy of the personal information we hold about you, known as a data subject access request. You also have the right to request that information we hold about you which may be incorrect, or which has been changed since you first told us, to be updated or removed. These requests are free of charge and can be sent to Data Protection Officer, Rob Mason, Office 4, Sudbury Stables, Sudbury Road, Downham, Essex, United Kingdom, CM11 1LB.
You can ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where you have withdrawn consent for us to process it (as explained below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
You have the right at any time to withdraw any consent you have given us to process your personal data. Please note if you withdraw your consent it will not affect the lawfulness of any processing of your personal data we have carried out before you withdrew your consent. Should you wish to do so you can change your consent preferences at any time by contacting us at 01268 944099.
You can ask us to suspend the way in which we are using your information in certain scenarios, or object to our processing your data where we are relying on a legitimate interest ground (or those of a third party) and you feel it impacts on your fundamental rights and freedoms, or where we are processing your personal data for direct marketing purposes. In some cases where you object, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Please note that if you want us to restrict or stop processing your data this may impact on our ability to provide our services. Depending on the extent of your request we may be unable to continue providing you with our service.
Any queries or concerns about the way in which your data is being used can be sent to Data Protection Officer Rob Mason, Office 4, Sudbury Stables, Sudbury Road, Downham, Essex, United Kingdom, CM11 1LB.
In the event that we process your data by automated means where you have either provided us with consent for us to use your information or where we used the information to perform a contract with you, you have the right to request that we send to you or to another organisation, a copy of the personal data we hold about you, for example when you are dealing with a different service provider. If you would like us to move, copy, or transfer your information please let us know by email to Contact@RJLpropertygroup.com. We will respond to you within one month after assessing whether this is possible, taking into account the technical compatibility with the other organisation in question.
If you wish to raise a complaint on how we have handled your personal data, you can contact us to have the matter investigated by writing to Data Protection Officer; Rob Mason, Office 4, Sudbury Stables, Sudbury Road, Downham, Essex, United Kingdom, CM11 1LB.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the UK Data Protection Regulator, the Information Commissioner’s Office. Further details can be found at www.ico.org.uk or 0303 123 1113.
If you wish to raise a complaint about a Service provided by RJL Property Group, please write to Contact@RJLpropertygroup.com